Preparation of documents for fire safety, health and safety, and electrical safety in Russia
Author: Anna Reznikova, Labor Lawyer at Accountor Russia
Compliance with fire safety as well as health and safety regulations ensures easy and safe performance of work, while their non-compliance may result in adverse consequences for the life and health of employees. That is why state authorities endeavor to closely monitor compliance with such regulations.
You will find below a description of the documents for fire safety as well as health and safety that companies are required to have by law.
Employers are required to prepare the following fire safety documents:
- Fire safety training log
- Fire extinguisher logbook
- Order appointing fire safety officer
- Order for fire safety training
- Order approving introductory/elementary fire safety training
- Order setting up fire safety arrangements
- Order approving staff instructions to evacuate people in case of fire
- Staff instructions for people evacuation in case of fire
- Order approving fire safety regulations
- Fire safety regulations
- Program for introductory and elementary fire safety training
Penalties will be imposed even if only one of the above documents is not available or does not meet statutory requirements.
The following fines will be imposed in case of violation of fire safety regulations (no fire safety training, no required documentation):
- Company officer (director and designated person): from RUB 6,000 to RUB 15,000
- Individual entrepreneur: from RUB 20,000 to RUB 30,000
- Legal entity: from RUB 150,000 to RUB 200,000
The fines for non-compliance with special statutory fire safety arrangements are higher:
- Company officer: from RUB 15,000 to RUB 30,000
- Individual entrepreneur: from RUB 30,000 to RUB 40,000
- Legal entity: from RUB 200,000 to RUB 400,000
Special fire safety arrangements are additional fire safety requirements set out by state or local authorities in case of greater fire risk in particular areas.
If no fire training was held in a company where a fire resulted in serious injury or death, then the designated persons and company officers could be brought to criminal liability.
Health and safety
The following health and safety documents are mandatory for all organizations:
- Order for establishment of health and safety department
- Health and safety regulations
- Job descriptions for health and safety employees
- A set of regulations on health and safety requirements for the special nature of the organization’s activity
- A list of health and safety training for positions, professions or types of work
- Health and safety training
- Health and safety training delivery logbook
Every organization should designate a person responsible for health and safety. In companies with fewer than 50 employees, this function may be fulfilled by:
- The employer/individual entrepreneur (personally);
- The head of organization or other employee authorized by the employer;
- An accredited outsourcing company providing health and safety services or a specialist engaged under a civil law contract.
Organizations employing more than 50 people are required to hire a health and safety specialist.
The following fines will be imposed if employers fail to fulfill health and safety requirements:
- Company officer: warning or administrative fine from RUB 1,000 to RUB 5,000
- Legal entity: fine from RUB 30,000 to RUB 50,000
For repeated violation:
- Company officer: warning or administrative fine from RUB 10,000 to RUB 20,000 or disqualification for 1 to 3 years
- Legal entity: fine from RUB 50,000 to RUB 70,000
Electrical safety rules should be included in health and safety documents so separate documents for electrical safety are not required. However, a person responsible for electrical safety must be appointed by the company head, and only a company employee as well as his/her deputy may be appointed to fulfill this role. Such employee and his/her deputy must be certified to worth with:
- electric installations with a voltage of over 1,000 V (Electrical Safety Group V)
- electric installations with a voltage of up to 1,000 V (Electrical Safety Group IV)
The person responsible for electrical safety must be trained and obtain the relevant certification.Rostekhnadzor issues such certification for electrical safety group IV.This certification is valid only for a particular organization so when the employee who has been obtained electrical safety certification changes job, his/her certification will no longer be valid.
Companies with electric capacity up to 10 kilovolt are not required to appoint a person responsible for electrical safety.
Companies not engaged in production activities with electrical equipment including only input switching device, lighting facilities and portable electrical equipment with nominal voltage of up to 380 volts are also not required to appoint a person responsible for electrical safety. In such case, the company head may appoint himself/herself as the person responsible for electrical safety by drawing a statement of commitment with the written approval of the local gosenergonadzor.
Companies cannot appoint a person with whom they have entered into a civil law contract as the person responsible for electrical safety. The following fines will be imposed for violation of this rule:
- Company officer: fine from RUB 2,000 to RUB 4,000
- Legal entity: fine from RUB 20,000 to RUB 40,000 or administrative suspension for 90 days
Liability for violation of safety requirements:
- Company officer: fine from RUB 2,000 to RUB 5,000
- Legal entity: fine from RUB 50,000 to RUB 80,000
How may we help?
We would be pleased to assist you in preparing the documents required for health and safety, fire safety, as well as training health and safety, fire safety and electrical safety specialists. We would also be pleased to train employees other than those specialists to comply with the law.