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Legal notice and disclaimer

Accountor’s data protection policy

Goals of the data protection policy

Data protection covers the protection of persons’ private life, and the private life is protected by other rights when processing personal data.

We adhere to national and EU-level data protection regulations and official recommendations and guidelines, and all of our processes and policies are based on the applicable legislation.

The data protection policy describes the essential rights of clients, employees and other interest groups pertaining to the use of their personal data in connection with Accountor group’s business. The data protection policy describes the rights and obligations of the data processor when processing personal data. When implementing data protection, particular attention is paid to the confidentiality of personal data and to ensuring that unauthorised parties do not have access to the data and that the data are not used in a manner harmful to the subject.

Data protection is integrally connected to information security. Accountor has a written information security policy, which specifies the policies in place in Accountor group on implementing information security.

Personal data registers at Accountor

Accountor processes personal data in its customer register, personnel register, marketing register, vendor/supplier register and recruitment register.

Acquiring, processing and deleting data

The processing of personal data is based on the person’s consent or another premise set forth in legislation. Personal data are processed only because of a justified reason and only to the extent and as long as necessary with respect to the purpose of use. Attempt is made to ensure the correctness of the data used, and the data is updated from the person in question or from other reliable sources. When the data is no longer necessary for their purpose, the data is destroyed appropriately.

The data is used for the purposes described when collecting it, to the extent permitted by applicable law. The data is disclosed only on specifically described or statutory grounds and only to specifically named or statutory recipients. 

The personal data is used for producing the service and for customer relationship management.

Disclosure of personal data

Data is disclosed to the extent required and permitted by law, for example, to authorities, insurance companies or employee pension funds. Data may be disclosed outside of the EU/EEA member states in conformance with legislation.

Responsibility for implementation of data protection

Business and group management bears the responsibility for implementing data protection within their own business units. The entire Accountor staff has been trained regarding data protection.  We have a data protection officer in the Accountor group who is in charge of data protection and who supervises and develops the implementation of data protection in the group.

Business units are responsible for data protection also when outsourcing data processing. Business units are responsible for their selected partners adhering to data protection requirements.

If a client outsources the processing of personal data to Accountor, the client remains as the controller of the personal data and Accountor is a processor of the data. The client is responsible for having the appropriate right to process and disclose the personal data. Accountor is responsible for processing personal data in its operations in conformance with legislation. A written agreement is always made between the client and Accountor, also describing the data protection responsibilities between the parties.

Ensuring data protection

Data protection matters are part of the orientation of new employees handling personal data and is also a repeating theme of training for all employees.

All persons processing personal data are bound by statutory or separately agreed and documented obligation of non-disclosure.

The use of information systems that contain personal data is controlled with user management solutions or other documented procedures. Log data are collected for all registers at a detail level prescribed by law or otherwise sufficient.

Procedure in case of compromised data protection

If it is suspected or detected that data protection is compromised, the matter will be investigated without delay and the parties that must be informed of the compromising will be informed as required by law. The registered party whose data protection has been compromised will be notified without delay, provided that such notification is called for in order to carry out rectifying measures or limit the damage.  Also the data protection officer is notified of the compromising. If an anomaly has taken place, rectifying measures are taken immediately, and these measures are reported appropriately.

Group-level legal notice


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