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Entry procedure for Highly Qualified Specialists during the period of restrictions related to COVID-19
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Entry procedure for Highly Qualified Specialists during the period of restrictions related to COVID-19

Highly Qualified Specialists (HQS) are allowed single entry to the Russian Federation by Government Decree No. 635-r dated June 25, 2020. According to this decree, HQS may come to the Russian Federation if the following conditions are met:

  1. HQS must be included in the list compiled by the “federal executive body under the jurisdiction of which the employer or customer of HQS operates and sent to the Ministry of Internal Affairs and the Federal Security Service of Russia.
  2. At the border, HQS must present:
    1.  Identity documents recognized as such in the Russian Federation;
    2. Visa (when no international agreement on visa-free procedure applies). If the HQS visa has expired, the employer must also apply to the Russian Ministry of Internal Affairs to request an entry invitation for its HQS. It should be noted that the issuance of business visas is currently suspended, and only work visas are issued for HQS, visas for technical specialists, visas for crew members of ships and aircrafts;
    3. Employment contract (or civil law contract for performance of work/provision of services);
    4. Optional: A certificate in Russian or in English confirming receipt of a negative COVID-19 test conducted by polymerase chain reaction method, carried out no earlier than 72 hours prior to arrival in the Russian Federation, as well as (if available) medical documents confirming the detection of immunoglobulin G antibodies. If no certificate is provided, then foreign nationals will have to be tested in the Russian Federation at their own expense within three days of their arrival.
  3. Upon entry to the Russian Federation, to get to their place of residence in Moscow and Moscow Oblast, HQS will have to submit a copy of their lease agreement for their apartment, a copy of the landlord’s ownership title to real estate property (if available), and a copy of the notice of migration registration at the address specified in the certificate until the latest departure from the Russian Federation (if available).

Lists

The lists mentioned in the decree are used by border officers to control the entry of foreign nationals. They contain the following information: Full name, citizenship, date of birth, purpose of trip, state border checkpoint, expected date of arrival, duration of stay, details of host/inviting party (full name, phone number, position).

How to get on the list

Foreign nationals must contact one of the federal executive bodies to be included in the list sent to the Ministry of Internal Affairs and the Federal Security Service of Russia. The federal executive body that should be contacted depends on the type of activity in which the employers of HQS are engaged. The Russian Ministry of Internal Affairs recommend using the List of Federal Executive Bodies and State Corporations Licensing Specific Types of Activities. It should be noted that no all possible types of activities are in this list, so if an activity is not found in the list, it is possible in this case to use the position of the Ministry of Industry and Trade that determines whether a company falls under its jurisdiction based on the company’s OKVED2 code.

Timeline

The entry procedure for HQS amid the current pandemic is not regulated, so the timeframe for obtaining an entry permit can only be estimated approximately based on information from all the authorities involved.

For example, if a company falls under the jurisdiction of the Ministry of Industry and Trade, then the process will take approximately 15 days:

  • It takes up to 7 working days for the Ministry of Industry and Trade to review applications and send them to the FSB;
  • The lists are delivered to the FSB either by courier or postal service within about 3 days. In some cases, delivery may take longer;
  • The FSB and the Ministry of Internal Affairs review the lists and send them to the appropriate state border checkpoints within 5 working days as information about entry of HQS must be provided no later than 5 working days prior to expected arrival in the Russian Federation.

The FST uses these lists only to control the entry of foreign nationals and is not required to send any confirmation either to employers or to the federal executive body from which the lists are received. So, HQS can make sure they are on the border control lists only when crossing the border. It is also possible that applications for inclusion in the list could be rejected at any stage, both at the Ministry of Industry and Trade and the FSB. If the entry date indicated earlier changes, it will be necessary to reapply for another entry permit.

Invitations for HQS

Employers must appeal to the Russian Ministry of Internal Affairs to get invitations for HQS. The local branch of the Russian Ministry of Internal Affairs then notifies employers that they can submit the documents necessary to receive invitations to enter the Russian Federation as well as work permits for foreign specialists. Citizens and residents of countries from which entry to the Russian Federation is permitted must also be included in the lists to obtain entry permits for HQS and work invitations. No entry permits for HQS family members are issued currently. Follow our updates on temporary migration measures during pandemic in Russia.

 

Rospotrebnadzor requirements

The 2-week self-isolation requirement has been canceled for anyone entering the Russian Federation, except for foreign nationals and stateless persons entering the country to work, and a negative coronavirus test does not exempt them from the required 2-week self-isolation (Item 6.1 Chief State Sanitary Doctor Order N 22 dated July 27, 2020). A negative coronavirus test does not exempt from self-isolating. Upon arrival in the Russian Federation, Rospotrebnadzor employees will issue immediately after crossing the border a 14-day self-isolation order at home or in one of the observation facilities provided by Moscow Oblast (they are usually based in hotels just outside Moscow).

How HQS who do not live in Moscow and Moscow Oblast avoid getting into observation facilities. Before entering the country, HQS must agree with the authorities of the host region upon a direct transfer to their place of self-isolation at home. Such transfer will be organized by the authorities of the host region at their own expense. After crossing the border, HQS will have to notify Rospotrebnadzor and Moscow Oblast Ministry of Transport that a transfer has been organized by the regional authorities (because the Ministry of Transport and Rospotrebnadzor usually notify at the border only the total number of transfers to the regions without indicating specific passengers).

Entry for treatment

HQS may also enter the Russian Federation for treatment. This will require the cancelation of the current visa (if any) and the issuance of another visa based on an invitation for treatment issued through the Ministry of Internal Affairs. Invitations for treatment must be received from a Russian medical organization, and it will be necessary to leave Russia once the visa for treatment expires. The law also allows entry to look after close relatives in need of care.

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